CREATE AND SET UP A LIST

A SharePoint list is a handy tool for sharing contacts, calendar appointments, tasks, or data with team
members and site visitors, and provides the underlying structure for organizing information on your
site. This course shows you how to create a list and set it up for your team to use.
CREATE A LIST
1. Click Settings ! Add an app.

2. Search for the list app you want to use and then click
the name of the app to create the list. For example,
search for “contacts” and then click the Contacts
app.
3. Type a name for the list in the Name box and then
click Create.
ADD AN EXISTING COLUMN TO A VIEW OF
THE LIST
1. At the top of the list, click the ellipses ﴾…﴿, and then
click Modify this View.

Select the check box for the column you want to add and
then click OK.
CREATE A NEW COLUMN
1. At the top of the list, click edit.

Click the plus sign ﴾+﴿, and then select the column type
from the list that appears.
Reset the sorting, filter, and other options, and then click
Save.
SHARE A LIST
You can share a list only if you created the list or the site.
If you didn't create the list or site, you can email a link to
the list instead.
1. Click List ! Shared With.

In the Shared With dialog box, click INVITE PEOPLE.
Type the names of the people you want to share the list
with and then click Share.
EMAIL A LINK TO A LIST
1. Click List ! Email
a Link.


Click Allow in the warning that pops up to allow your
email program to open a new email message.
A new email message opens with a link to the list
included. Add people to the To line, finish the
message, and send it.

SET UP AN ALERT
1. Click List ! Alert Me ! Set an alert on this list.
2. On the New Alert page, change the title for the alert
if you want.
3. In the Send Alerts To section, enter the user names
or email addresses of people you want alerts to be
sent to.
4. Set other options in the Change Type, When to
Send Alerts and other sections, and then click OK.