Add Secure to the Message Subject before Sending

You can either use an ItemSend macro to add Secure automatically, or use macro to selectively add Secure to the message.

ItemSend

VBA

9 lines

Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean)



Dim strSecure As String

 

strSecure = "Secure " & Item.Subject

Item.Subject = strSecure

     

End Sub

To use ItemSend and add Secure to the subject of some, but not all, messages, you need to use an If statement. If the message meets the condition, Secure is added to the subject.

In this example, we're testing for domains in the address. If a match is found, the subject is edited and sent. To send to all EXCEPT some domains, use
If InStr(LCase(strRecip), arrDomain(n)) = 0 Then.

VBA

29 lines

Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean)

Dim Recipients As Outlook.Recipients

Dim recip, strRecip As String

Dim i, n

Dim arrDomain As Variant

Dim strSecure As String



Set Recipients = Item.Recipients

  For i = Recipients.Count To 1 Step -1

    Set recip = Recipients.Item(i)

      strRecip = recip.Address & " " & strRecip

  Next i



' Set up the array

arrDomain = Array("domain1.com", "domain2.com")

 

' Go through the array and look for a match, then do something

For n = LBound(arrDomain) To UBound(arrDomain)

    If InStr(LCase(strRecip), arrDomain(n)) > 0 Then

        strSecure = "Secure " & Item.Subject

        Item.Subject = strSecure

        Exit Sub

  End If

Next n



End Sub

Macro Button on Ribbon

To use this macro, customize the message ribbon by adding a new button near the existing Send button.

VBA

13 lines

Sub AddSecure()

Dim Item As MailItem

Set Item = Application.ActiveInspector.CurrentItem()

  

Dim strSecure As String

 

strSecure = "Secure " & Item.Subject

Item.Subject = strSecure

Item.Send

 

End Sub

Add Secure to Reply

Like the previous macro, you'll create a button on the ribbon for this macro. Click the button instead of Reply.

VBA

14 lines

Public Sub SecureReply()

 Dim objApp As Outlook.Application

 Dim objItem As MailItem

 Dim strSecure As String



 Set objApp = Application

 Set objItem = objApp.ActiveExplorer.Selection.Item(1)

 Set Item = objItem.Reply

 

strSecure = "Secure " & Item.Subject

Item.Subject = strSecure

Item.Display

End Sub

How to use Macros

First: You will need macro security set to low during testing.

To check your macro security in Outlook 2010 or 2013, go to File, Options, Trust Center and open Trust Center Settings, and change the Macro Settings. In Outlook 2007 and older, it’s atTools, Macro Security.

After you test the macro and see that it works, you can either leave macro security set to low orsign the macro.

Open the VBA Editor by pressing Alt+F11 on your keyboard.

To use the macro code in ThisOutlookSession:

1. Expand Project1 and double click on ThisOutlookSession.
2. Copy then paste the macro into ThisOutlookSession. (Click within the code, Select All using Ctrl+A, Ctrl+C to copy, Ctrl+V to paste.)